Populate, plan and review your day

Steps

1. Set the planning boundariesIn Daily Planner Settings choose Start Time, End Time, work days, Work Day Starts, Work Day Ends and Break Between Tasks. Breaks can be 0–60 minutes. Associate work tags with Work so automatic placement can use the right hours.
2. Check Activities and Task QueueActivities are reusable planning items with their own allowance. The Task Queue contains unscheduled tasks. Give each a realistic duration, and review appointments, travel and selected calendar commitments before filling gaps.
3. Populate My DayChoose Populate My Day from Day Actions or the Activities area. Work-associated tasks fit configured work periods; personal work fits outside them. Check the resulting timeline and any offered additional Activities. Cancel an optional addition if it is not wanted.
4. Let tomorrow plan itselfPlan Tomorrow is on by default in Settings → Daily Planner. Each evening at the chosen time, after tasks are re-ranked by priority, it fills tomorrow with a realistic set of open tasks and breaks: at most 60% of the day and seven tasks, using Apple Intelligence on device where available. Move or remove anything it adds, or turn it off.
5. Optimise around calendarsWith Premium and calendars connected, use Optimise Day to review how movable work fits available time. Review proposed placements before applying them. The app checks the plan again before saving; if events changed, review a fresh proposal.
6. Resolve an individual clashOpen the calendar conflict and choose the offered Move to time, Return to Queue or Decide Later action. Returning to the queue removes its slot; check any affected reminder. Decide Later leaves the clash for your own decision.
7. Review the dayChoose Day Review from Day Actions (or the toolbar menu on iPhone) to see how many planned tasks were completed, planned and completed time, time recorded with task timers, and what moved to a later day. Turn on End of Day in Settings → Daily Planner for an evening notification that opens the review.
8. Review completion and free timeFor work spanning several blocks, choose the selected block or the whole task when completing. Completed future reservations free time while keeping history. If early completion offers Move Tasks Forward, inspect the choice or choose Keep Schedule. Future queued tasks are not automatically pulled back into today.